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Key points when using Excel to manage inventory

Risks faced by inventory management in Excel

(1) Not suitable for large-volume or complex inventory management

①Data loss risk

② Input error

③ Difficult to update in real time

④ Dual registration

For example, inventory management in Excel is very risky, and inventory may not be reflected in real time.


Key points when using Excel to manage inventory

If you accept the above risks and manage your inventory in Excel, please keep the following points in mind.

(1) Establish operation rules such as data storage location and backup

Let's manage the storage location in a folder to prevent deletion etc. If you have a lot of Excel on your desktop, it may cause you to delete it accidentally.

This also makes it difficult to understand which is the inventory management table. In addition, if you create a backup file before opening the file, even if you delete it, you can restore it to the state before opening it, so you can avoid risks.

(2) Use checklist

How about creating a checklist for each process so that you don’t make mistakes in inventory management?

If the checklist is executed from top to bottom, and the above operating rules are also reflected in the checklist, human error will be greatly reduced.

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